Exchange Server/Users and groups

Overview

An email address is required for emails to be sent and received by a recipient.

You can also create a group to send messages to more than one recipient.

To manage the user or group mailboxes, refer to Manage users and groups.

Prerequisites

• The account used for operation must have appropriate roles to manage the server.

Create a user mailbox

 Note:
Before proceeding, creating a new user in the Active Directory Users and Computers (ADUC) is highly recommended.

Log in to the Exchange Admin Center and navigate to recipients → mailboxes.

Click Add(➕) and select User mailbox.

• Existing user
  • Query the Active Directory domain to search and select the user.
  • Click Browse... to select a user.

• New User
  • Fill in the information to create a user and its mailbox.
  • Settings marked with an asterisk * are required.

 Note:
You can click More options... to configure the following additional settings

• Mailbox database
  • Click Browse to select a mailbox database to hold the mailbox.

• Create an on-premises archive mailbox for this user
  • Create an archive mailbox for the mailbox.
  • Click Browse to select a mailbox database to hold the archive mailbox.

• Address book policy
  • Apply an address book policy for the mailbox.
  • Address book policies (ABPs) can limit the scope of the address list that users can view.

Click Save to save the changes and create the mailbox.

Create a group

Log in to the Exchange Admin Center and navigate to recipients → groups.

Click Add(➕) and select a type of group.

• Distribution group
  • Can be used only to distribute messages.

• Security group
  • Can be used to distribute messages and grant access permissions to resources in Active Directory.
  • Select this by default.

• Dynamic distribution group
  • A distribution group includes all recipients with attribute values that match its filter.

• Display name
  • Enter a friendly name so that users can identify easily.

• Alias
  • Use to generate an email address for this group.

• Notes
  • Add notes for the mailbox, optional.

• Organizational unit
  • Scope recipients in an OU, optional.

• Owners
  • Group owners can modify the group properties, and add or remove members.
  • If you selected the dynamic distribution group, you can only specify one owner.

• Members
  • Add or remove group members.
  • If you select the dynamic distribution group, you will use rules to configure recipients.

• Owner approval is required
  • Enable approvals for users to join or leave the group, optional.

Click Save to save the changes and create the mailbox.